Board Meeting Minutes

South Indianapolis Youth Hockey Association - SIYHA

9/16/24 Board Meeting Notes 

Date of Meeting: 9/16/24 @ 6:00PM @ Perry Park Ice Rink

Next meeting:  10/21/24 @ 6:00PM @ Perry Park Ice Rink

Attendance:

• President - Ashleigh Taylor
• Vice President - Jay Washington
• Treasurer - Tony Kerins
• Secretary - Shannon Romine 
• At Large Member- Registrar - Alicia Boesgaard
• At Large Member - Ryker Kuntz
• At Large Member- Barn Manager - Erik Heinz
• Coaching Director - Henry Flores
• Buckeye Rep. - Rachael Brunet 
• House Rep. - Ross Brinkoetter

Additional Attendees: 

Absent: Ross Brinkoetter

Agenda: 

• Jay resigned from the board
• 8u Parent - sharing (Mason Edlund) - share when he arrives - Did not show
• Rink - Jose says we should have a rink manager by our October board meeting. They haven’t started interviews yet.
• Budget Updates (Tony)
• Outstanding balances from player/families w/Sycamore from Power Skating
• Buckeye Updates (Rachel)
• ISHA Update - feedback on having a company take over the state tourney (staffed and wouldn’t need to find volunteers, big job for 1-2 people to plan/organize)
• Coaching (Henry)
• Clinic on Sept. 22 on ice 11:30-12:30. Have similar beginning of year meeting w/Ashleigh and Jay we had w/travel either before on ice clinic. Chalk talk/classroom work for coaches w/Henry before as well.
• Fundraising - sponsorships (Shannon)
• Hat trick challenge?
• House Hockey 
• Feedback from parents - need better communication, info on how parents can volunteer and what for
• Will have managers for each house teams to try and help with this.
• Ross is doing a monthly newsletter to send to house families - Crossbar & Email
• Current Registered House Players (68 of 72 projected) - as of 9/14/24
•    1. 6U - 10 of 10 budgeted
•    2. 8U - 16 of 16 budgeted
•    3. 10U - 11 of 12 budgeted
•    4. 12U - 17 of 16 budgeted
• 5. 14U - 14 of 15 budgeted
• Practice Schedule - I will be gone Mon. Sept. 30 need board members at 6u/8u 5:30-6:20 & 14u 6:20-7:10 House practices for 1st day. I will be there for the Friday practices.  
• House Goalie Coach - Aiden McGraw - he is volunteering his time (When should he come to the practices?)  
• Guest coaches to help our House Program on Monday full ice practices. Aiden could come this day. Chad said he could help some. Would love to have someone for 6:20-7:10 (10u/12u/14u) house practice on Mondays.  
• Sat. Oct. 5 - no 317 games/IYHA Celly Day (sharks not invited-they do evaluations this day) - could we do a gear swap then, player evaluations at Perry that morning w/coaches? Hold parent/player meetings this day. Social media & Player code of conduct forms?
• No 317 games until November
• 2nd ice touch on Saturday as practices in October
• Jr. Fuel presenting idea of adding Sharks 8U to the 317 League. Will be $1,000 for 8 home and 8 away games. Restructuring at 317 league so 8u games would not be so early in the morning
•   Ross Q: Are we ok to signup if we are permitted?   
• 8u found a possible sponsor for cost of 2nd jersey
• 8u Select Team option - would go to State Feb. ($1150) and 1-2 8u jamborees (Indy Dec. 15 & Ft. Wayne Jan. 18 - $500/each). Additional practices?? Ross is making up a survey to send out to parents about this after their first practice on Fri. Oct. 4 
• $200 extra for 12 players, state, Indy jamboree, 3 addtl practices (Dec, Jan, Feb)
• Ross Q - growth idea: Bring a Friend Week for 6U - 8U 10/7 and 10/11 (see attached flyer)
• Essentially Try Hockey For Free during their friend's practice time. Aim is to grow the program and can use the free starter gear.
• Q: Copy the Liability waiver from Try Hockey For Free Day to protect the organization. 
• Q: Do we have enough Helmets? 
• Registrar (Alicia)
• House coaches, managers, volunteers, locker room monitors, etc. - document in Google Drive (needs update w/current items)
• Background check, Safe Sport, USA Hockey #
• Uniforms/Warm Ups/Spiritwear
• House jerseys round 1 order put in
• Sweatshirts - any invoices not paid for??
• Jackets for house coaches???
• Squad Locker - spirit wear - Updated w/new items
• Share on facebook, Crossbar, etc.
• TPH - Learn to Play starts in October, 5:20-6:20 (Tues) - 
• Volunteer sign up sheet to help on ice? Info table at these?
• Working with Judy Kremer to get used gear to kids that need it to borrow.
• Try Hockey for Free Sat. Nov. 2 - 2:30-5:00 - who on board will take lead? (we’re registered)
• Volunteer sign up
• Get the word out - flyer
• Pictures - need to schedule w/Tenth Street Photography (Mon and Fri) do in November
• PureHockey (Getting 200 $25 off $50 cards for org) - Thanks Ross!
• Player volunteer opportunities:
•  South Stars Hockey (2 Players Volunteering to help at practice 10-14U) - safe sport?