Board Meeting Minutes

  South Indianapolis Youth Hockey Association

  Board Meeting Notes 

Date of Meeting: 2/21/24 at 7PM  at  Perry Park 

Next meeting: TBD

Present: Tony Kerins, Andrew Parsons, Jay Washington, Tyler Klassen, Shannon Romine. Alicia Boesgard, Ashleigh Taylor (by phone); Henry, Rachael Brunet

Absent: N/A

Agenda: 

• Finances/Fundraising 
• House Business
• Travel Business
• Coaching and Certifications 
• Marketing/Communication
• Other Business

Finances/Fundraising 

• Finances stable
• Seven players in organization with significant balances, but credits and coaching may even things out.   No major concerns.    Board recommitted that families with significant delinquent payments will not be allowed to try out.    
• Some outstanding payments for refs, etc.      
• Taxes – IRS charging fees due to failing to file past years.     Taxes in 2021 cleared; 2022 still under discussion; 2023 cleared 

House Business

• 317 League All Stars — overall positive for games; poor organization 
• All Stars from SIYHA
• 4  10U
• 3  12U
• 2  14U

• 8U transition skate 

8 kids currently registered; will open to outside organizations if spots available 

Travel Business

• Interest Skate 4/9; tryouts scheduled
• Coaches will be set prior to tryouts 
• Parent informational meetings held 2/19 and 2/23

Coaching and Certifications 

• Travel coaching applications to go out ASAP
• Coaching director will be determined first; that person will then select coaches will additional time
• End of year survey will include feedback on coaching program, etc. 
• Coaches will have opportunities to provide feedback on their experience as well 
• Coaching update – Director/Coordinator has met with every coach/practice with exception of 10U. 

Marketing/Communication Update

N/A

Other Business

• Executive Session for Disciplinary Action

Situation resolved; player unable to return to team

Appropriate reports filed with all appropriate agencies

• Board Elections

Receiving applications/nominations now 

Matching up timing of length of commitment and age of kids

• Rachael Brunet update from Buckeye – end of season tournament decisions.    Updated how brackets were done.  Pros and cons.     

End of Season

• Coaches gifts – received; will be distributed
• Family Skate Night – 3/7/24  6:20-8:30ish
• Recruit House Parents to facilitate event.   Ashleigh will talk to Amanda Jones
• 8U coach got medals for the kids
• 6U– Board will purchase 
• 10U and 12U will not be awarded medals 
• Parent Get-Together at Black Dog – working with Jeremy on dates (3/15?) 

Future Business

• Roger Sharer Grant – send links to Shannon if there are ideas of supplies to ‘grow’ hockey.   Due end of April. 

• 12U Coach advocating for a proposal to State tournament to restructure tournament; gathering feedback from all coaches involved.    Tony represents to State board – will coordinate response